A business proposal is an offer from a business owner to the prospective investor to get funds for
the initiation, continuation, or expansion of a business. Conciseness and persuasiveness in a
business proposal are necessary to grab the attention of the investor in a short time. It also reflects
the professionalism in your proposal and enhances the chances of inducing the desired action.
Artificial Intelligence can be a great assistant in writing an effective business proposal. There are
several AI tools that can be helpful in generating ideas, structuring content, and improving
language. These attributes are necessary to enhance the overall credibility and professionalism in a
business proposal to grab the attention of the decision-makers and compel them to take action in
your favor.
So, let’s discuss how you can incorporate AI in your business proposal writing.
Steps to Write a Short & Persuasive Business Proposal with AI
Here are a few steps that can be helpful in writing a business proposal:
Define Your Objective
You have to define the objective of writing a proposal, whether it is for funding or securing a
partnership. So, you can give data to AI tools such as ChatGPT about the nature of your business,
desired outcomes, and prospect investors. It can even provide a template to guide you through the
process. Using these templates, you become aware of what to include in the proposal and what to
avoid.
When you’re clear about your objective and have a template in hand, it becomes easy to follow the
guidelines till the end of the process. The next step is to collect the information that needs to be in
the proposal.
Research and Gather Relevant Data
Researching and gathering relevant data is an essential aspect of business proposal creation. Both
these elements help you to understand market landscapes, targeted audiences, and competition.
This way you can come up with a well-informed approach to convince the potential stakeholder.
Thankfully, with AI, you can easily perform research and collect necessary data about the proposal.
There are numerous tools that can be used in this regard. One notable exception is Bing Copilot. It
can help you find sources and references according to the proposal across the internet within no
time.
Moreover, AI tools like Crimson Hexagon can help you monitor the marketing trends on social
media with maximum ease.
Based on the research gathered data, you can estimate ideas about overall business costs,
operations, success rate, etc. which you can later mention in the proposal.
Craft a Compelling Executive Summary
The executive summary is the first thing a decision-maker will read. It should be concise, short, and
comprehensive so that the reader may not get confused or bored.
It should include the problem statement, the clear solution that you’re providing, and the benefits of
your solution. It should be short yet descriptive for which there are several AI-based tools available,
AI text summarizer can be a useful one among these.
So, now the approach is simple. You have the leverage to write a rough draft and mention all the
problems that you want to mention and the benefits of your solution.
Then, give this draft to the summary generator and it will condense the information in a precise
manner without losing any important details. A concise executive summary will enable the reader
to get the context of your proposal even if they don’t read the whole proposal.
Draft the Proposal
Once you have a clear objective in mind and you have a template for your proposal, you can give the
prompts to the AI tools like Editpad paragraph generator. This AI tool will write you the paragraphs
of the required length and incorporate all the details in the content that will tailor the provided data
to your proposal’s needs.
Depending on how complicated your proposal is, its length can vary. A simple proposal can vary
from 1000 to 1500 words, a moderate proposal can vary from 1500 to 2500 words and a complex
proposal can exceed 3000 words. But it is not a hard and fast rule, you must keep your proposal
concise and to the point even if it is covered in a smaller number of words.
Add Visuals
Visuals can say more without words. They also provide visual appeal and readability to the
proposal. So, they must be included to enhance the overall impact and persuasiveness of your
proposal.
There are various AI tools that can be used to create visuals related to your proposal. A prime
option is Midjourney. It is a GEN AI-powered tool that is capable of creating realistic visuals
according to the given prompt.
Infographics, charts, and diagrams should be included in the proposal to ensure that the reader
doesn’t get bored.
These visuals help decision-makers get insights within no time and make a decision quickly. This
increases the chances of the decision being in your favor as boring and lengthy proposals often get
rejected.
Proofread and Edit
This is a crucial step that is mandatory for a perfect business proposal. There can be issues with the
tone and structure of the content as you will be using different AI tools for proposal writing. So, you
must proofread and edit the proposal to maintain the same structure and tone throughout the proposal. AI tools like Grammar check can be helpful in removing mistakes if any to make the
content grammatically perfect.
Proofreading the whole proposal can also help you identify any gaps or inconsistencies in your
arguments, which can be improved by adding the missing details or rewriting the selected
paragraph.
Final Words
Business proposal writing is made easy with the help of AI tools. These tools streamline numerous
tasks such as performing research, writing content, and ensuring conciseness and grammar
perfection. In this blog post, we have explained how you can utilize the power of AI in writing a
brief yet compelling business proposal. We are quite hopeful that you will find this blog valuable.
